Job Description

Qualifications: High school diploma required. Familiarity with basic bookkeeping and secretarial duties, with 3 or more years of experience preferred.

Required Knowledge, Skills, and Abilities:

• ability to work well with others and be a team player;
• ability to follow written and verbal direction;
• ability to prioritize workload, meet deadlines, and manage multiple projects simultaneously;
• excellent verbal and inter-personal communication skills
• intermediate computer skills
• knowledge of Microsoft Office & the Google Suite

Duties and Responsibilities:

Office Assistant:

• receive and record in the school's financial database software all monies and payments received to include tuition payments, and other special event fees
• enter accounts payable into the school's financial database software
• forward checks coinciding with bills for approval and signature by Head of School, or designated person in the absence of the Head of School;
• verify charges on credit card bills and make payments;
• record documentation for all items received or disbursed, entering the correct amount in the school's financial database software, and applying to the correct account;
• prepare and record deposits for the school's bank accounts;
• order any and all school supplies/printing needs for faculty, staff, & administration;
• maintain a record of receipt for all materials ordered and prepare payment for invoices submitted by vendors;
• serve as a backup trained in processing of monthly payroll
• work with insurance vendors to support Director of Finance
• support the Admissions department during peak times of the year

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