Job Description

Floater Commercial Litigation Legal Secretary

📍 Location: New Jersey Office (On-site, Monday–Friday)
💼 Classification: Non-Exempt
💲 Salary: Market-based, OPEN (Applicants must indicate salary requirement)

What You’ll Do:

• Provide secretarial and administrative coverage for litigation attorneys and secretarial absences as needed across departments.

• Screen and direct incoming calls, take detailed messages, and manage attorney calendars.

• Prepare, revise, and format legal documents in compliance with firm standards.

• Assist with court filings via E-Filing systems for both Federal and State Courts.

• Create and edit Tables of Authorities and Tables of Contents using firm-approved tools.

• Assist attorneys with docketing deadlines, time entry, expense reports, and document management.

• Manage incoming/outgoing mail and ensure proper filing of all legal documentation.

• Support various practice groups as needed, often at short notice.

What You’ll Bring:

• 10+ years of experience as a litigation legal secretary in a law firm environment.

• Proficiency in Microsoft Office 365 , iManage , Kofax , Best Authority , Aderant , Litera Compare , Big Hand Dictation , and Compulaw .

• Strong multitasking and time management skills with the ability to adapt quickly to changing priorities .

• High attention to detail and excellent proofreading/editing skills.

• Strong interpersonal and communication skills; a team player with a positive, professional attitude .

• Ability to work well independently and under pressure in a fast-paced legal environment .

• Flexibility to provide coverage across multiple attorneys, departments, or practice groups as required.

• A current Notary Public commission (or willingness to obtain one within 6 months of hire).

• High school diploma required ; further education or legal training a plus.

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